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How Your Startup Business Can Benefit From Having A Virtual Mailbox

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Do people still use snail mail today? You’d be surprised, but the answer is actually a resounding “yes.” In fact, you can expect to receive plenty of them if you own a startup business.

Sure, email and instant messaging have become the most commonly-used communication tools these days. However, it still doesn’t mean that they’ve permanently replaced traditional mail.

“Despite what you may have heard, snail mail is not going out of style,” assured Entrepreneur.

That said, it makes perfect sense for business owners to use virtual mailbox services. Besides, mail management can be quite a challenge, especially if you’re extremely busy or if you travel often.

Here are some specific reasons why you should consider having a virtual mailbox:

You can easily access your mail online

Virtual mailbox providers receive and manage mail on your behalf. This means they will scan each envelope and send you updates through an app.  Accordingly, the service will only open and scan certain letters upon your request. You get to check out all your mail straight from your phone or laptop.

Your startup gets a professional address

Another benefit of a virtual mailbox is that your business gets a legitimate commercial address. As a subscriber, you will be using your provider’s actual business address – which can help boost your credibility.

If you own a home-based business, a virtual address can be a big advantage, too. You won’t have to publish your personal address on your website and social media channels. In addition, you can even use the virtual address for business registration and other important transactions.

You can protect your privacy

Imagine the headache of losing your mails and parcels – and thus, your private information – to thieves. Falling victim to identity theft can be a terrible experience.

With a virtual address, you won’t have to worry about letters and packages piling up on your doorstep while you’re away. Trusted professionals will always be around to receive and handle your mail. You can protect your privacy better with their help.

Mail management becomes less complicated

To give you an idea, a PO Box can only receive a limited number of mail. Plus they usually don’t accommodate letters and packages sent through different couriers.

A virtual mailbox service allows you to instantly eliminate those problems. You get full control of everything.

Additionally, you can maintain a digital mail archive as letters are scanned and forwarded to you. As such, you can reduce clutter and simplify the entire mail management process.

Important mail and parcels can follow you

Finally, you won’t have to miss important documents and packages, even if you’re halfway across the world. You can ask your provider to consolidate and forward urgent mail to your location if you’re on a business trip or a family vacation.

Alternatively, you can instruct them to store your mail and parcels for you to pick up upon your return.


In many ways, using a virtual mailbox can be a huge time-saver. And as a busy entrepreneur, time is one of your most precious assets.

“There will be a lot more to juggle than you imagine,” according to Forbes. “You’ll be wearing many hats, and probably doing tasks you never imagined.”

It’s definitely important to “set boundaries” and “remember what is truly most important,” the article also added.

A virtual mailbox subscription will benefit your startup in so many ways, it really is a no-brainer!

Kossi Adzo is the editor and author of He is software engineer. Innovation, Businesses and companies are his passion. He filled several patents in IT & Communication technologies. He manages the technical operations at

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