Itinerary templates can help you to better plan trips, events and logistics. Read this article to find out why your business might need this tool.
If your startup needs to deal with trips, events or logistics, you should consider using itinerary templates. They should help you to better plan your activities and optimize your internal workflows. They are ideal for small businesses with limited budgets that strive to save their time and efforts on routine tasks. Read this article to get to know how exactly your startup can benefit from itinerary templates!
The Benefits of Using Itinerary Templates
Here are the primary advantages of using itinerary templates Google Docs:
- You can get them for free or at a very affordable cost
- Your team won’t need to install any new software to work with the templates because they are compatible with Google Docs, Sheets, Slides and Forms
- Even if you go offline, you’ll still be able to access the templates
- All your team can edit the templates collaboratively
- No special skills are required: the layout and the functionality of the templates are highly intuitive
Your staff will quickly get used to itinerary templates and will start perceiving them as an indispensable tool.
The Goals That the Templates Will Help You to Achieve
Once your team begins to use itinerary templates, they should enable you to achieve the following goals:
- Simplify the process of compiling itineraries. You won’t need to juggle various types of files. Your team members will be working very quickly because they already know how to use the template.
- Make your itineraries more comprehensive to everyone. Once your team gets accustomed to using templates, they won’t need to spend too much time interpreting every itinerary.
- Delegate tasks more easily. If the person who has started to plan the itinerary can’t complete it, someone else can do it with minimum effort.
- Impress your clients, investors and business partners. When these people see your itineraries, they should appreciate how well-structured and user-friendly they are. The templates will allow you to accentuate your professionalism.
Plus, you won’t need to train your staff members how to use itinerary templates. When a new employee joins your team, they will be able to start working with the templates right on the day when you hire them.
Do Itinerary Templates Have Any Drawbacks?
Despite their numerous benefits, itinerary templates have one shortcoming: their functionality is limited. They can’t substitute powerful time planning, task management or logistics software. So if organizing trips and events is the primary sphere of activity for your business, you need profile software but not templates. But for many startups, organizing itineraries is just a small routine task and not the top priority. In this case, you should try the templates.
The Functionality of an Itinerary Template
A typical itinerary template features the following elements:
- Meeting agenda
- Historical timeline
- Travel itinerary
- Address label
- Greeting cards
- Various resumes and others
You can customize each template so that it better meets the needs of your business and clients. You shouldn’t be afraid of restrictions and limitations because the templates are very flexible.
A Real-Life Example of Using Templates
Let’s imagine a situation when you need to organize a business trip for your team. With the help of the template, you can visualize spreadsheets with profitable flight and hotel accommodation deals. It will be easy for you to combine information from multiple sources to choose the best hotel and type of transportation to get to your destination. Those team members to whom you grant access rights will be able to review this information at any moment. If someone wants to edit the itinerary, they can do it promptly and easily and all the other collaborators will get notifications about it.
Thanks to the template, you can avoid excessive expenses and plan your time more efficiently. You can mention all the locations that you need to visit and all the tasks that you need to complete. All the information will be visualized much better than in plain text format. You won’t need to exchange dozens of emails with your team. Itinerary templates should help you to make the most of every trip you make.
Which Other Types of Templates Can You Use?
Apart from itinerary ones, you can come across many other types of templates:
- To-do lists
No matter which industry your startup belongs to, you should be able to find templates that will help you to optimize your workflows.
Hopefully, you found this article informative and now you better understand the benefits of using itinerary templates. You can get them for free or at a very affordable cost and use them in Google apps. The templates will help you to better plan your trips and events and you’ll be able to edit them collaboratively. The sooner you start using this tool, the quicker you should appreciate its convenience.