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A Proactive Guide to Staff Scheduling & Management in 2021

kokou adzo



Staff Scheduling and Management in 2021

Efficient and effective staff scheduling and management are key in ensuring the future success of your business. To ensure that your business can continue to meet the demand of your customers, you need to ensure that your organisation operates like a well-oiled machine. With your business adequately staffed, you will be able to provide the best possible service to your clients.

Creating staff schedules can take a lot of time. However, modern business software solutions have made it easier than ever for business owners and managers to streamline the scheduling process. Staff scheduling with Deputy, the leading staff scheduling software, can help you to free up more time in your day to focus on the aspects of your business where you are more valuable. Using the right tools when it comes to creating and managing your staff schedule will help your business to become more efficient, productive and profitable moving forward.

Let’s take a look at a few useful tips to help you to create an effective staff schedule for your business.

Anticipate Your Needs

Before you start assigning shifts, perhaps with the help of something like this rostering software, you need to determine how many, and which type of staff you are going to need each day, and at what times. If there are a minimum number of employees that you require to be on a shift, you will already have a baseline schedule. Plan for the busy and quiet times and consider seasonal trends that might affect your staffing needs. With these factors taken into account, you can start assigning work hours to employees based on the needs of the business

Assigning Shifts

Whether your company is a small local enterprise or a national powerhouse, you will need to ensure that you have the right employees assigned to the right roles. When you are choosing employees for different shifts, you will not only need to look at the individuals but also the team as a whole. It’s important to find the right balance of experience in your team and to also include employees on each shift with other relevant skills or training, such as EFR training, fire training, a second language or someone with leadership abilities. Having the right balance across each group of employees will help to ensure that everyone can work to their full potential.

Consider Your Costs

Employees with more experience will typically cost more per hour than newer employees. While you will usually want to have your best people on the job, it may be too expensive to have your highest-paid employees working together at the same time. At the same time, you don’t want to have your most inexperienced employees working together as they need guidance and leadership when they are starting out. Create a staffing budget and pay attention to your costs as you complete your staff schedule each week to ensure you are operating within your budget.

Manage Schedule Changes

Schedule changes happen all the time and while they can be frustrating to deal with, as an employer, you need to be considerate of your employee’s needs. Whether these changes are due to a team member being unavailable for work or because you anticipate an extra busy day, it’s crucial you communicate these changes to your team clearly. Staff scheduling software makes this process incredibly simple as you and your team can communicate about rostering changes directly through the platform. If you are not using scheduling software, you will need to find a system that allows you to manage schedule changes efficiently so that you and your team are always up to date.

Take A Proactive Approach To Scheduling In 2021

 Anticipating the needs of your company, the individuals you need on each shift and considering your costs ahead of time will help you to be more proactive with your scheduling going forward. Planning ahead and being proactive will allow you to create staff schedules that will allow your business to operate seamlessly in 2021 and beyond.


Kokou Adzo is the editor and author of He is passionate about business and tech, and brings you the latest Startup news and information. He graduated from university of Siena (Italy) and Rennes (France) in Communications and Political Science with a Master's Degree. He manages the editorial operations at

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