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Make a list of all the tasks that you need to do 

purity muriuki

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Top View Shot of People Busy Doing Their Tasks on the Table

Staying busy and staying productive is different. When your output is high in a day, you have a productive day. However, the same is not valid for a busy day. Sometimes, our to-do lists are filled with many tasks, guaranteeing a busy day but not a productive one. If you want to level up your productivity, you need to prioritize the tasks efficiently. Prioritization also helps in decluttering your day and focusing on what is essential. It is helpful to meet both professional and personal goals. Here is how you can prioritize your work to meet all your goals. 

1. Make a list of all the tasks that you need to do 

Prioritization is only possible when you have a view of all the tasks that need to be done. Therefore, including even the most basic task in the list, like buying a Lotto Result, is crucial to ensure that the prioritization works. 

To get a complete picture, we recommend creating a single task list for personal and professional goals. After completing the list, using parameters such as urgency, length and importance, prioritization can be easy to handle. 

2. Identify your goals 

Prioritization plays a key role not only in meeting short-term goals but also long-term goals. While creating a to-do list, we often do not include the long-term goals but the tasks associated with the long-term goals that need to be completed. 

Therefore, it is crucial to identify your goals so that you can identify the tasks associated with them. In addition, keeping the big picture in mind is vital to identify the critical tasks on the to-do list. 

3. Highlight the urgent tasks 

Your to-do list should also include the deadlines. Based on the deadline, identify and highlight the urgent tasks that need to be completed no matter what. For instance, if the last date to apply for 6D Lotto is today, it automatically becomes a priority task. It is important to have deadlines to ensure that you do not keep pushing back an important task till the last moment. 

4. Prioritize the critical and urgent tasks 

Prioritization ideally should include four lists: urgent and important, important but not urgent, urgent but unimportant and neither urgent nor important. To declutter your to-do list, you need to delegate tasks belonging to the category of urgent but unimportant. Also, remove the tasks that are neither urgent nor important. 

Your focus should include the tasks in the first block, which belongs to the urgent and important category. You should complete these tasks before you lay your hands on other tasks. Next, block your calendar to include the tasks that belong to the important but not urgent category. Again, you should focus on deep work to complete the work under these two categories. 

5. Avoid multitasking 

It is a myth that multitasking helps focus more. On the contrary, multitasking results in attention residue, making it difficult to complete even one task correctly. Therefore, when working on your to-do list based on prioritization, focus on completing one task at a time. 

6. Get rid of the tasks that require minimal time and effort 

Staring at a to-do list filled with numerous tasks can be very overwhelming. This feeling can give rise to procrastination and decrease productivity. Therefore, try to complete the tasks that require low time and effort on the go. 

For instance, if your to-do list includes a task like watering your plant, you can take a break after a deep water session to get done with it. Clearing these tasks will give you a sense of accomplishment and help you focus better. 

7. Block your calendar

You only have a limited amount of time in the day to complete your to-do list. Therefore, it is highly crucial to be realistic. One way to ensure that you have the time to complete the tasks is by blocking your calendar for all the tasks. Undergoing this exercise daily will give you an idea about the number of tasks you need to include in your to-do list to have the satisfaction of ticking everything off. 

Lastly, it is crucial to stay flexible and have breathing space. Life happens, and something urgent can pop up in the middle of the day. If it is essential, you need to have enough space in the calendar to include an additional job. However, if an unimportant task pops up, remember to stay focused. 

 

I'm a passionate full-time blogger. I love writing about startups, how they can access key resources, avoid legal mistakes, respond to questions from angel investors as well as the reality check for startups. Continue reading my articles for more insight.

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