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Smart Office Options That Make Work-Life Much Easier

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  1. Smart Desks

Smart desks can make a major improvement in the productivity of your workforce. They can improve your employee’s productivity by enhancing ergonomics and making the workspace much more comfortable. While it certainly varies from desk to desk, the majority of them allow for optimized sit-stand posture.

Along with this, it can track both open and reserved desks. These desks can be reserved by employees through a connected booking platform. This can help to locate employees who may be working for the day in a different area of the building or department. It can make communication much more efficient because of this.

A smart conference room can be a major benefit to an office. It can make the process of video conferences more accessible, convenient, and comfortable. The usage of these rooms can be monitored remotely and the booking procedure can be made more efficient.

Are you having space limitations? It’s not only the fault of your architect. It’s also your fault of you for not doing the right analysis before making concrete plans for your building design. There is no single option that’s best suited for everyone. Every business needs to consider its own needs to come up with a standard. You can only come up with an optimized design once you’ve analyzed all of your employee’s work preferences, and styles, and by considering your business objectives and the level of participation you have across the board.

  1. Video Monitoring

While video monitoring is typically used for security reasons, there are different ways video monitoring can be used in a smart office. These offices make a lot of good use of these systems in innovative ways. Not only do these monitoring devices help analyze the usage of the space, but they can also help you monitor your entire office remotely as long as you are connected to the internet. You can even have the video feed stored in the cloud for access whenever you need them.

  1. Gamification

Making the workplace a fun and exciting place to be is always the goal. The more people are having fun, the more likely they are to be highly motivated and productive. The idea of gamifying things has been around for a while. A lot of companies implement it for sales onboarding and various other processes. Unfortunately, some implementations fall short because they are forced and not fun. However, there are ways to integrate gamification into the mix using smart technology.

There are gamified applications that can be linked to sensors to help everyone know how efficient they are being. This can give employees a much better idea of what they are doing and how productive they are being. It can also help drive them towards being more motivated to do better and to continue to grow.

  1. Climate and Lighting Control

When you are running a business, you are going to have all kinds of different people with different preferences in your office. Some will enjoy being in a cold environment and some will thrive in the heat. It can be very difficult to find a middle ground to please everyone. Luckily, there are now smart technologies that allow for even more granular control over temperatures in the office. Best of all, they can make for great money-saving technologies too. With smart climate control, employees can get the optimized climate they want within the office. Infogrid  helps you to make sure your air quality monitoring, filtration and HVAC system is working optimally by tracking CO2 and temperature levels.

These systems tend to detect and learn preferences. They also learn patterns. They take that data and information and use it to create an optimized environment. It’s a great way to maximize employee productivity because you will have happier employees who are also more comfortable. A lot of companies will offer you these systems that can be controlled directly from a mobile app or even a web browser. You can also find these same systems to have greater control over the lighting in your office.

  1. Indoor Maps

These technologies can be good to integrate into an office. They ultimately serve as guided tours inside of buildings. These indoor maps can be used to successfully navigate an office space. You will find where things are located within buildings. It can help them find their way out of the building too. Whether you need to locate a conference room or something else, you should be able to find it with the assistance of your phone.

  1. Cloud-Based Rewards

You will find a lot of good cloud-based tools that can play a big role in improving productivity and more throughout your organization. Cloud-based tools make for a good addition to the workplace because they can track employees’ performance and automatically give them recognition when they surpass certain milestones. It’s an excellent way to streamline the recognition aspect of your business.

  1. Voice Control

This is another major addition to any office space. The ability to control things with your voice can make things a lot more accessible. It can also make things more practical. A lot of people are using digital assistants in their everyday lives. It only makes sense to start integrating them into the office environment.

You will find various voice assistants like Alexa for Business. This is easily the most comprehensive and most defined office assistant. You can do various things with it including booking a conference room, composing an email, and more. The level of accuracy you get with voice recognition is continually getting better. It’s already good enough to the point where you can automate a lot of processes using it.

As you can tell, there are so many different smart office features that can transform the way your employees do business. These technologies can turn your business into a fine-tuned machine. These technologies are only expected to get more integrated into the workspace and continue to transform the way people do work.

Kossi Adzo is the editor and author of He is software engineer. Innovation, Businesses and companies are his passion. He filled several patents in IT & Communication technologies. He manages the technical operations at

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