How to have Productive Video Meetings

The Coronavirus pandemic changed the way we live and work, and as a result, much of the daily hustle has moved online. Since communication between teams and team members is paramount to a company’s success, online video conferencing applications have exploded onto the market and the tech is remarkably sophisticated.

Troubleshooting Issues

Choosing the right provider

Favorite platforms from the past might feel familiar and like the obvious choice, but modern advances in software have given us tailor-made packages dependent on industry, objective, and individual needs. The selection made is likely to influence the team’s productivity. So, consider your options when it comes to selecting the right software.

Look out for features such as:

• Easy setup – a platform that provides an online ‘waiting area’ for participants makes accessing meetings simple!
• High security – ensure the program allows all the control features you need!
• Multiple devices – get connected via your mobile, tablet, or desktop!
• High-quality video and audio – to minimize buffering and lag.

Consider connectivity

The strength of your internet connection will be sure to influence the quality of online video interaction.

Research shows that on a 1:1 video call, you should expect to use 9 to 27 MB per minute, meaning that the optimum broadband speed is between 150 and 450 kbps for this task. You can check your connectivity to troubleshoot any video calling issues.

Be aware that adding more participants will likely increase these projections.

Consider upgrading your plan

The value of video conferencing applications increased significantly with the pandemic, and, at this point, the chosen software is most likely just another monthly payment leaving the business account.

Many platforms have a free option with a time limit for calls before asking the user to upgrade. This can be frustrating amidst team creativity and interrupt the meeting’s flow and productivity.

Check your account details and consider if it’s worth upgrading to a new provider or subscription plan. Your provider may also offer the option to blanket-buy for the entire team, which is ideal if you’re an employer!

Take Notes, Transcribe And Search Within The Audio

Add voice transcription technology to your meetings and get everything you need without even picking up a pen. Its features allow team members to view professionally reviewed transcripts of meetings just four hours after they happen. From there, users can search within the audio with ease to find key pieces of information!

The software eliminates other real-time problems with live captions, such as missing a comment, suggestion or feedback from team members.

The technology also works well with video and audio recordings – so your words go seamlessly from the uploaded audio file, onto the paper. So, whether your video calls are weekly meetings, interviews, performance reviews, or training sessions, voice transcription software will be working in the background to help make interactions more productive.

Above all, stay motivated

In conclusion, productivity is fragile due to the remote working conditions many people are currently enduring. However, with the right tools and attitude, your company can stay productive, motivated, and successful!