6 Reasons to Use Bid Management Software in Your Business

Manually handling your tenser and bidding process in today’s business scene could see you missing out on the benefits that come with automation. With tight deadlines and complex documents, keeping track of multiple bids can be a challenge, and having the right tools can make the difference between gaining and losing business deals.

The good news is that there are plenty of tools in the market from digital flipbook to management software that can simplify the bidding process and help you win more business.

Here are some of the benefits that come with switching from manual bidding to using bid management software:

1. Saving Time Previously Spent On Estimates

When bidding for a given contract, generating estimates can take up a significant amount of time. Considering that your business is not the only one bidding, you need to outsource a bid management software to help you automate quotes and speed up the bidding process. However, the bid management tool you get should be industry-specific.

If, for example, you’re an electrical contractor, ServiceTitan can be an excellent electrical bidding solution to help you reduce the amount of time spent generating quotes and ultimately speed up the bidding process. You can read more on how it works here and understand how the tool can help you increase your bottom line.

2. Greater Control Over Documents

Compared to the traditional approach in the bidding process, having a reliable bid management tool allows you to have greater control over your documents. For example, if you are placing a bid for a large construction project, you may require input from third parties when creating your proposal. Traditionally, this was done via email or other document-sharing platforms, making it somehow difficult to document every stage.

With reliable bid management software in place, every contribution by third parties is entered directly into the system allowing your sales team to see all the steps of the process in one place. This saves time as your team will not have to switch from one system to another.

3. Enhances Remote Working

Having remote access to your system has become a necessity in today’s business scene. Most bid management systems are cloud-based, which means that you and your sales team can access the system irrespective of the geographic location as long as there is an internet connection. This makes remote working and international collaboration a possibility.

4. Version Control

One of the major benefits of using bid management software is that several people in your team can use it simultaneously. This allows for a real-time collaborative approach in editing documents which ensures that all team members are working on the latest version of any given document. Traditionally, a collaboration between team members would call for a flurry of emails between team members, increasing the possibility of human errors.

5. Professional Look

Most often, bid management software comes with built-in templates, making it easier for your bidding team to create professional-looking documents without spending time and money on designers.  Having high-quality and professional-looking bid documents makes your bid stand out from the rest and can significantly improve your chances of winning business.

6. Security

One of the most important factors to consider when selecting a bid management software is its security features. A reliable bid management software should have a feature that allows you to set and revoke user privileges, restricting what users can see or do. This ensures that your company stays safe while ensuring that your staff and third-party contributors access the system.

Final Words

The business scene is rapidly changing, and your business model should keep up with the changes. If you are thinking of introducing a  bid management system to your business but are not sure if it’s worth your money, the benefits highlighted above can help you make up your mind faster.