Moving to a new office is a new beginning for a company. Most of them relocate their office because they are planning to expand their business or maybe their lease is ending. It is found that the transition to the new office is the riskiest time for a business. Chances for the failure in office hardware, laptops, data services, and damage to the furniture make this transition risky.
Even though moving to a new office might be an exciting experience for the employees, it is stressful for the people who coordinate it. But with strategic planning, moving can be made fast and less stressful. You can look into this guide if you want to learn some relocation tips to move your office smoothly.
Unlike home relocation, commercial relocation is complicated and needs clear and detailed planning. You should have to start your plan at least three months in advance to move smoothly. While planning, fix the moving date and devise a schedule. Also, allocate a fixed amount for the relocation process. This will be beneficial to cover rates for the moving company with other add-on charges.
Inform your employees
One of the essential parts of relocation is to inform your employees. You need to keep your employees up-to-date on the moving plan. Discuss with them if any changes are to be made in the new office. Communicate with them the new office address, fax numbers, building rules. You can encourage your staff to create a moving checklist to ensure that all the essential parts are covered. Inform them in advance; they might want to finish some major project work before that or prepare for the change.
Hire a professional moving company
Hiring a moving company like CBD Movers is essential to streamline relocation. Such a professional company will provide specialized movers who safely pack and transport all office goods, machinery, and furniture of all sizes. A moving company has the experience and knowledge to make moving seamless. They know the costs and relevance of the data and resources in the office; hence they will take extra precautions. Also, make sure to choose a company that is established and insured.
Protect your data
One of the problems with relocation is that if not done with proper care, you might lose all your files, documents, and hardware. Regardless of how careful you are, we cannot say when bad luck can rub on you. You can lose your virtual drives, or damage can happen to your hard drive. Therefore, it is essential to avoid data breach in any way by having a backup of all your data. Using a visitor management system is best to safeguard your staff and client details. Since this is cloud-based, you can move all your data seamlessly.
Give enough time to your IT team
You need to inform about the moving plan to your IT team at least three months before. They must manage the internet plans, secure phone connections, and control software. They may even have to monitor the new workplace to see if any upgrading is required.
Clear all the unnecessary stuff
Clear all the unimportant files and documents in your office. See which all furniture and equipment are outdated and get rid of them. Decluttering will make this process of moving easier.
Order new furniture in advance
Monitor your new workplace, see which equipment needs an upgrade, and see what all furniture is necessary. Contact reliable suppliers to provide all the required resources for your office. Make sure that your office is in the best shape to settle quickly.
Update your address
While moving, ensure that you update your address so that your clients and suppliers know where to find you. Update the new address on the card, website, and all your social media websites. Additionally, contact Google to update your new address online.
Moving is not always stressful and hectic if you have a solid plan. So, follow these relocation tips to move to a new office safely and efficiently.
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